Search Guidelines

March 14, 2024

To search an individual’s name enter the last name then a space then the first name. A middle initial can be used to narrow the search, however, if the initial is not indexed, then name will not appear in the search. For example, to search for John A Smith, type “SMITH JOHN” or “SMITH JOHN A”

To search for an organization na​me, the entire name is indexed in the Last Name Field. Enter the name of the organization as written. Trusts are indexed as organizations as well as corporations, limited liability companies, agencies, etc. For example, to search for the John A Smith Revocable Trust, type “JOHN A SMITH REVOCABLE TRUST.”

• Searches are performed by grantor or grantee names.
• Up to 10 parcel numbers are indexed.
• Any instrument that contains more than 10 parcel numbers will only have the first 10 parcel numbers indexed.

Punctuation

• Remove apostrophes leaving NO space to search names with apostrophes. For example. Joe’s becomes JOES and O’Brien becomes OBRIEN.
• Replace a period with a single space, for example John Doe, Esq. Inc. becomes JOHN DOE ESQ INC. UNLESS it is for a web company where the period remains (Bank.com).
• Replace commas (,) with ONE space.
• Replace hyphens (-)with ONE space.
• Replace slashes (/) are replaced with ONE space.
• Ampersands are used as shown on the document.
• “And” is not replaced with an ampersand in indexing.
• Remove parentheses with NO space.
• The “at” symbol “@” is used as shown on the document.

Abbreviations

• Abbreviations are not used as a general rule unless the document uses the abbreviation.

Acronyms

• Property Assessment Clean Energy District can also be searched as PACE
• Mortgage Electronic Registration Inc. can also be searched as MERS