Emergency Management

Welcome to the Alachua County Emergency Management Healthcare Emergency Plans web page. This page provides a wide range of services for healthcare facilities within Alachua County including: review process overview, accepted facility type list, resources and guidance, our fee schedule and payment portal, frequently asked questions, and our plan submission portal.

Please contact us at ACEM@AlachuaCounty.us if you require assistance.​

If you are looking to submit a special needs registration, please visit our special needs page here​.

Review Process and Accepted Facility Plans

The Alachua County Division of Emergency Management accepts Comprehensive Emergency Management Plans for the facilities listed below as well as Emergency Power Plans for required facilities. Submissions are required annually and are only accepted via the submission form found further down this page. Plans are only accepted if the appropriate crosswalk is included.

After submittal, the Division then has 60 days to complete review and issue notice of approval or denial. Denied plans require facilities to make changes to their plan and submit those changes within their plan. Facilities will be provided instructions on how to submit any necessary changes.

Once a plan is approved the facility will be issued an invoice. The facility must then pay their review fees to receive their approval letter. Approval letters will not be issued if a facility has any outstanding charges.

Resources detailing the criteria for Comprehensive Emergency Management Plans can be found under the "Resources and Guidance" section of this page.​

The Florida Agency for Health Care Administration (AHCA) and the Agency for Persons with Disabilities (APD) have provided the criteria by which emergency plans are evaluated. The Division is responsible for evaluating emergency plans for the following facility types:

• Adult Day Care Centers
• Ambulatory Surgery Centers
• Assisted Living Facilities
• Comprehensive Transitional Education Programs
• Foster Care Facilities
• Group Home Facilities
• Hospitals
• Intermediate Care Facilities
• Nursing Homes
• Residential Habilitation Centers
• Residential Treatment Centers for Children & Adolescents
• Transitional Living Facilities
  
  

If your facility type is not listed above, please consult the following document: Florida Emergency Plan Regulations and Review

Resources and Guidance

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To find guidance provided by AHCA regarding Comprehensive Emergency Management Plans, please visit The Agency for Health Care Administration's Emergency Preparedness Resources Webpage.

To find guidance provided by APD regarding Comprehensive Emergency Management Plans, please visit their webpage here.​​

Fee Schedule and Payment

Per the County Fee Schedule, Florida Rule 9G-20.003, F.S. 252 and Agency for Health Care Administration (AHCA) Standard 59A-26.023; the review of emergency plans for health care, hospital and/or group home type facilities will be as follows:​​

		State Law
		Similar plan on file?
		Yes	No
Beds	> 16	$31.25/hour Max. 8 hours	$31.25/hour Max. 16 hours
	≤ 16	$31.25/hour Max. 8 hours	$31.25/hour Max. 16 hours

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You will receive an email with an attached invoice once your plan review is complete. Please submit your payment using the guidance provided in the invoice that will be attached to that email

Frequently Asked Questions

To find answers to commonly asked questions, please look through our frequently asked questions below.

“Have you received my plan submittal?”

The portal under the “Plan Submission” section of this webpage is the only means by which we receive healthcare emergency plans. If you have emailed your plan to one of our staff or have delivered a physical copy, it has not been received. You will receive an automated email when your submission is received by our system​.

“When will my review be complete?”

The Division has 60 days from submittal to complete review of your healthcare plan. Review times will vary based upon current events and the plan itself. If it has been more than 60 days since you have submitted your plan, please contact our department.

“When will I receive my approval letter?”

Approval letters are distributed once a plan has passed review, and payment for plan review is received. It will be delivered via the email provided at plan submission.

“Can you provide a copy of one of my previous approval letters?”

It is the responsibility of each facility to maintain their own documentation. Limited documentation is maintained by the division, and facilities should do everything they can to locate previous letters before contacting the division.

”Can you provide a copy of one of my previous emergency plans?”

It is the responsibility of each facility to maintain their own documentation. Emergency plans are stored in our database at a conservative level. Facilities should do everything they can to locate previous plans before contacting the division. There is no guarantee that we will be able to retrieve your individual plan.

Plan Submission

To submit a plan for your facility, please fill out and submit the form provided below. Healthcare Emergency Plan Review Submission Portal 

Please visit the following page for more information related to the security of your submission: https://monday.com/terms/security