Emergency Management

Supporting our whole community before, during, and after a disaster.

Healthcare Facility Emergency Plan Review

All plans are reviewed in the order they are received. There are no exceptions. Please plan your submissions accordingly.

SUBMIT YOUR PLAN HERE

The Alachua County Emergency Management reviews:

Comprehensive Emergency Management Plans (CEMP)
Emergency Power Plans (EPP) (for facilities required to submit them)

How to Submit Your Plans

Plans must be submitted annually using the online submission form available on this page.

Complete your plan using the required state criteria.

Include the appropriate crosswalk document.

Plans submitted without the required crosswalk will not be reviewed.

Submit your plan using the online submission form on this page.

Plans are only accepted through the online form.

Who Must Submit Plans?

The Division evaluates emergency plans for the following facility types:

Adult Day Care Centers
Ambulatory Surgery Centers
Assisted Living Facilities
Comprehensive Transitional Education Programs
Foster Care Facilities
Group Home Facilities
Hospitals
Intermediate Care Facilities
Nursing Homes
Residential Habilitation Centers
Residential Treatment Centers for Children & Adolescents
Transitional Living Facilities

Plan evaluation criteria are established by:

The Florida Agency for Health Care Administration (AHCA)
The Agency for Persons with Disabilities (APD)

Review Process

After submitting your plan, you will receive an automated email confirmation indicating that your plan has been received.
The Division has up to 60 days to complete its review.
After the plan has been reviewed, you will receive an email notification of:

Approval, or
Denial with required revisions

If Your Plan Is Denied

You must revise your plan to address the required changes identified by the reviewer.
You have 30 days from the date of the denial notice to submit your corrected plan.
Submit the updated plan directly back to the assigned reviewer as instructed in your denial notice.
Failure to resubmit within 30 days will require the facility to submit the plan again through the online submission portal and re-enter the review queue.

After Approval

An invoice for review fees will be issued.
Payment must be received before an approval letter is issued.
Approval letters will not be issued if there are any outstanding charges.

Resources and Guidance

To find guidance provided by AHCA regarding Comprehensive Emergency Management Plans, please visit The Agency for Health Care Administration's Emergency Preparedness Resources Webpage.

To find guidance provided by APD regarding Comprehensive Emergency Management Plans, please visit their webpage here.

Crosswalks:

If your facility type is not listed above, please consult the following document: Florida Emergency Plan Regulations and Review

Fee Payment Standards

Per the County Fee Schedule, Florida Rule 9G-20.003, F.S. 252 and Agency for Health Care Administration (AHCA) Standard 59A-26.023; the review of emergency plans for health care, hospital and/or group home type facilities will be as follows:

		State Law
		Similar plan on file?
		Yes	No
Beds	> 16	$31.25/hour Max. 8 hours	$31.25/hour Max. 16 hours
Beds	≤ 16	$31.25/hour Max. 8 hours	$31.25/hour Max. 16 hours

Please contact us at ACEM@AlachuaCounty.us or call 352-264-6500 if you require assistance.

If you are looking to submit a special needs registration, please visit our special needs page here.

Frequently Asked Questions

Please review the frequently asked questions below for answers to common inquiries.

Have you received my plan submission?

You will receive an automated email confirmation when your plan is successfully submitted through the online portal.

If you do not receive a confirmation email, please check your spam or junk folder. If you still do not see a confirmation, your email address may have been entered incorrectly during submission.

You may contact Alachua County Emergency Management at 352-264-6500 to verify whether your submission was received.

When will my review be complete?

The Division has up to 60 days from the date of submission to complete the review of your healthcare plan.

Review timelines may vary depending on the complexity of the plan and operational demands during emergencies or disaster response activities.

If more than 60 days have passed since your submission, please contact our office for a status update.

What happens if my plan is denied?

If your plan is denied, you will receive an email identifying the required revisions.

Facilities have 30 days from the date of the denial notice to submit a corrected plan directly to the assigned reviewer, as instructed in the denial notification.

Failure to resubmit the corrected plan within 30 days will require the facility to submit the plan again through the online submission portal and re-enter the review queue. The plan will then be reviewed in the order it is received.

When will I receive my approval letter?

Approval letters are issued after:

The plan has successfully passed review, and
Payment for the plan review has been received in full.

The approval letter will be emailed to the address provided at the time of submission

What if I need a different name listed on my approval letter?

It is the responsibility of the facility to provide accurate contact and addressee information at the time of submission.

If the approval letter should be addressed to someone other than the individual listed in the submission, this information must be clearly indicated in the additional comments section when submitting the plan.

Approval letters will be addressed to the name provided in the original submission unless otherwise specified.

Can you provide a copy of a previous approval letter?

Each facility is responsible for maintaining its own records and documentation.

While the Division maintains limited records, facilities should make every effort to locate their documentation before contacting our office. Retrieval of past approval letters is not guaranteed.

Can you provide a copy of a previously submitted emergency plan?

Each facility is responsible for maintaining copies of all submitted emergency plans.

Plans are stored within the Division’s database in accordance with record retention practices; however, retrieval of individual plans is not guaranteed. Facilities should exhaust internal record searches before requesting assistance.

What if my plan is due to expire in less than a month and I just submitted it?

The Division has up to 60 days to review all plans. There are no exceptions.

Facilities are responsible for submitting plans early enough to allow for the full 60-day review period prior to expiration. Late submissions do not shorten the review timeline.

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Text “ALACHUA” to 888-777 to receive real-time county updates during a large-scale incident or emergency.

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