Vendor Information

How to Do Business with the County

The requests generated by Alachua County departments, the Library District and other user agencies results in a continual need for a wide variety of goods and services.

The Purchasing Division is responsible for purchasing or supervising the purchase of goods and services for all Alachua County departments under the County Manager, the Alachua County Library District and various other users. The following information explains how vendors may participate in Alachua County's Purchasing process.

We constantly seek out new sources of supply and welcome increased vendor participation. The Purchasing Division contracts with an outside vendor, DemandStar by Onvia (formerly named, Information on Demand, Inc. or IOD, Inc.) to maintain an automated registered vendors' list by specific category. For a small annual fee, vendors may register with Onvia, which will automatically deliver bid announcements from all participating agencies in Alachua County via fax or e-mail. In order to register (place your firm's name on the bidders' list) with Onvia and to receive automatic notification regarding formal bidding opportunities, the vendor needs to complete a vendor's application on line at DemandStar by Onvia, or by contacting at 1-800-711-1712.

This system is utilized for formal bids and is used as a reference listing for smaller purchases. Based upon the registered vendors' listing, vendors are notified via fax or e-mail of formal bidding opportunities for the product(s) or service(s) that were selected in the completion of their application.

Participation in the DemandStar system, however, is not a necessary requirement for doing business with Alachua County Board of County Commissioners. However, if a vendor chooses not to register with Demandstar, they will not automatically receive notification of bidding opportunities. Vendors may, however, continue to find out about bidding opportunities by checking the local newspaper, The Gainesville Sun or visiting our Bid Information page.

Watch Our Video

Doing Business with the County

An overview with the purchasing manager, Larry M. Sapp.

Vendor Guide

View the Alachua County Vendor Guide (pdf)

Purchasing Manual

View the Alachua County Purchasing Manual

You can view our Prompt Payment Procedure guidelines for information on: proper invoice requirements, dispute resolution procedures, interest payments and more.