Recording Information
The Clerk of the Court is the County Recorder of all instruments required or authorized to be recorded into the Official Record.
The recording of documents is limited to the types of documents that are authorized by law. Common examples of such documents are deeds, mortgages, liens, subdivision plats, declarations of condominium, judgments, and declarations of domicile.
If a document is not authorized or directed to be recorded by statute, the document cannot be recorded. Though a document may be important to the person requesting recordation, the desire to have the document appear in the Official Records is not a sufficient legal basis for recording the document on its own.
How to Record
Recording can be done in a few ways.
In-Person
Bring the original document, or certified copy, to the Alachua County Family and Civil Courthouse, 201 E. University Ave., Gainesville, FL, between 8:15 am – 5:00 pm, Monday - Friday (excluding holidays). No appointment is necessary. Cash, check, and debit/credit card are all acceptable forms of payment for required fees.
By Mail
Mail the original document, or certified copy, to: Alachua County Clerk of Court, Attn: Official Records, 201 E. University Ave., Gainesville, FL 32601. Include payment for required fees or a cover letter directing a deputy clerk to call in order to obtain payment via debit/credit card. Also include a self-addressed and stamped envelope so the original document can be returned.
Online
Electronically record the original document, or certified copy, online using a third party vendor. Further information on e-recording and a list of approved vendors can be found at https://www.alachuacounty.us/depts/clerk/pages/e-recording.aspx Please keep in mind these are third party companies that require additional payment over the standard recording fees.
Recording Electronically Signed Documents
Documents that are electronically signed can only be e-recorded online. The Clerk’s Office is prohibited from accepting mailed or delivered printed-out, electronically signed documents for recording.
Fees
The most standard recording fee is $10.00 for the first page and $8.50 for each additional page. There is a $1 indexing fee for each name over 4 names to be indexed. Documents stamps intangibles taxes are also required for recording deeds, mortgages, and similar documents. View a full list of the fee schedule.
Calculators
Calculators to help determine the amount of required fees for recording deeds and mortgages can be found at http://www.alachuacounty.us/Depts/Clerk/Pages/FeeCalculators.aspx.
Searching Official Records
You can search official records at Official Record Search